Sometimes funds are sent to the university with no identifying information. Cash Accounting contacts U.S. Treasury Offices, uses the internet, and JHU online systems in an effort to identify these cash receipts. In some cases, the cash receipt can be identified, but there is no grant, invoice number, etc. reflected in the SAP system. In order to preclude these payments from becoming reconciling items on the bank reconciliations, these cash receipts are posted as unidentified cash (formerly called Deferred Credits). It is departments’ responsibility to facilitate the identification and posting of these cash receipts. If a department is looking for funds that they are expecting, there are several options. SAP transaction FBL3N (GL Account Line Items) may be used to search GL 204015 (Unidentified Cash Receipts). In addition SAP transaction FBL5N (Customer Line Items) may be used to search for open items posted to the Customer number. To move the receipt to the proper account, please email: [email protected].
Cash Accounting publishes Outstanding Cash Receipt Lists on the University Finance web site on a monthly basis.
Link to Unidentified Cash
Please complete this form for access to Unidentified Cash.
It is departments’ responsibility to facilitate the identification and posting of these cash receipts. If a department is looking for funds that they are expecting, there are several options. SAP transaction FBL3N (GL Account Line Items) may be used to search GL 204015 (Unidentified Cash Receipts). In addition SAP transaction FBL5N (Customer Line Items) may be used to search for open items posted to the Customer number. The department is instructed to contact Cash Accounting to move the receipt to the proper account.